Our Town Software Suggested Changes to the Software

Our Town Software is continually looking for ways make our systems as user-friendly as possible. We welcome any suggestions you may have for improvements to the software. If you would like to suggest a change or bring a problem to our attention, click on the suggest a change link below. We are very appreciative of your suggestions, as they continue to aid us in improving our software for all of our customers!

Request	Description of Change
Bring up vendors by typing first few letters	When you tab to the vendor (or payer) box you can start typing and it will locate the vendor by the first few letters
Would like to see the acct desc. in multiple list which selecting acct.	Done
Totals for trial balance report	Done
Still having problems with budgets copying over from year to year	Can’t recreate this problem. Will continue to investigate.
Copy prev. check	After selecting a vendor (or payer) and you are in the Description box, you can press cntr-V (hold down the cntr key while pressing v). This will copy the most recent check (or receipt) for this vendor (or payer). You can then make changes to the copied transaction
Print detail desc. on registers	There is now an option on the detail registers to print the detail description (this comes from the pop-up window where you enter multiple accounts).
Ability to combine registers from diff. months	Done
1099 prints amounts for fiscal year not calendar	Fixed
Trans summary report across diff. depts.	Now when you print the Transaction Summary report there is a check box labeled "Include All between From/Thru". If this is checked, the report will include all the accounts between the From account and the Thru account (which is the way it’s always done it). If it is unchecked, only those accounts where each part of the account number is between the From and Thru accounts are included.

Description	Reason
have more one cash per fund	This would complicate system. This can be done if more customers request it.
ability to type address of vendor for a one time check	This would complicate system. This can be done if more customers request it.
print chart of accounts by range of accounts	This can be done if more customers request it.
put 2 years of actuals on budget worksheet	Would make report larger and less readable. This can be done if more customers request it.
option on bud comp to show line at top with the fund balance or cash bal or something	Would make report less readable for some. This can be done if more customers request it.
print fund number on the check (not stub) – probably also payroll checks	Is this necessary. Isn’t the fund connected to the bank account which is on the check? This can be done if more customers request it.
print consolidated reports - add accounts from diff. funds?	This can be done if more customers request it.
provision for vendor account nbr and invoice number on check stub	There is no vendor account number or invoice number now. The check description is currently printed. This can be done if more customers request it.

Request	Description of Change
Move check date to the right 1/4 inch	Done
Use a diff. date for pr checks	Done
Ability to combine registers (and other reports?) from more than one period	Done
Select history by employee	Done
End-of-year reconciliation report	This is a new report that no one requested but should be beneficial to many. It prints out wages or withholding amounts for the various taxes by quarter, employee and payroll date. This is a great tool for reconciling the 941s to the W2’s
Option on W2 to print X’s in box 15	Done
Change earnings and deduction info without having to edit each line	You still need to edit each line, but there are now short-cut keys (Alt-A for add, etc.) so you don’t need to take your hands off of the keyboard.

Description	Reason
add personal days to sick and vacations days	This can be done if more customers request it.
calculate and post employers tax expense	This would make the system more complex. Each earnings account number would need to be linked to a SS and Medicare tax account number. For customers who wouldn’t use it, this change would only mean an unnecessary burden.

Request	Description of Change
Don't show consump & usage on plain paper bill for fixed customers	Done
Display a bill count at the end of printing bills	Done
Tax roll report - name, serv addr, tax id, balance for each service - only custs with balance	Done
If penalty includes current and payment and is neg, gives a negative penalty	Fixed
Penalties still not correct sometimes?	Wasn’t able to verify this.
Need a total on deposit report	Done
Option on payment report for just adjustments	Done
Report for "additional" billing items	Done
Option for not printing debit balance customers	Done
Option on past due notices to include customers who have a penalty and those who have a balance	Done
Adding a payment – date defaults to system date	Done
Need to be able to adjust penalties (affecting penalty account)	Now you can manually adjust penalties. When you’ve brought up a customer and the service you want, click on the penalty amount and a pop-up window will appear to allow you to change it.

Description	Reason
add an account number field	This can be done if more customers request it.
billing report too wide for only two services – print one line per customer	This report was changed to accommodate all 8 services. Printing only the totals will print one line per customer. Making a special exception for two or less services is somewhat arbitrary. This can be done if more customers request it.
prev usage on plain paper bill	This can be done if more customers request it.
print penalty on bill	There just isn’t any more room on the bill. If enough customers want a new style of bill we can redesign it but we would need to see more interest. Another way to do this is to write a message in one of the two lines of notes that you can print on the bills.
add 2 lines of address for cust	This can be done if more customers request it.

Request	Description of Change
Can't enter county and pct location when printing single voter card	Now you can manually adjust penalties. When you've brought up a customer and the service you want, click on the penalty amount and a pop-up window will appear to allow you to change it.

Postponed Cemetery Changes

There are currently no suggested changes that fit into this category

Description	Reason
Ability to define reports, choose columns, size columns	This would complicate system. This can be done if more customers request it.
Longer fields (account names, vendor names, employee names)	Would create design problems with main screen. This can be done if more customers request it.
Save printing options for reports	This can be done if more customers request it.

Description	Reason
print voter cards (Mich. only)	This can be done if more customers request it

Request	Description of Change
Purchase,dateburied and birthdate dates don't work like other dates - must enter slashes	Fixed.